Ag. Director Financial Management Services
i. Initiate and manage withdrawals from the UCF.
ii. Process Accounting Warrants for votes.
iii. Process transfers to Local Governments/Town 'Councils/Health Centers and Schools.
iv. Receive and account for all revenues into the UCF and accounts at B.O.U.
v. Manage receipts into and transfers from Treasury managed Bank accounts such as NTR Collection, TSA and Holding accounts.
vi. Process Government Payments on IFMS and any other systems.
vii. Manage Payroll, Pension, and Gratuity payments.
viii. Undertake financial management systems design, implementation and support
ix. Undertake systems setups and upgrades.
x. Coordinate systems audits and special audits
xi. Maintenance and management of IMFS master data
xii. Manage Service level agreements for system applications.
xiii. Coordinate systems audits, special.
xiv. Maintenance Service level agreements for system applications
Mrs Maris Wanyera
Ag. Director Debt and Cash Management
As part of the public financial management reforms geared towards improving on debt and cash management, the Ministry of Finance, Planning and Economic Development was restructured and the Directorate of Debt and Cash Policy (DDCP) was created with the mandate of providing an advisory role on the issuance and management of all government debt and cash in accordance with the Ministry’s economic policies. The need for an efficient debt and cash management frame work is obligated by PFM Act 2015 which requires maintenance of prudent and sustainable levels of public debt. Since the Directorate became operational, it is contribution has been significant accounting approximately 40% of the National Budget in its five years of operation.
The Directorate of Debt and Cash Policy (DDCP) consist of three departments:
1. Development Assistance and Regional Corporation (DARC): This is the front office and is primarily responsible for the mobilization of external resources to finance government programmes. The key functions include coordinating Development Partners, providing advice on external debt, coordinating bilateral and multilateral negotiations and signature of subsequent agreements and protocols, preparation of financing documentation and reports as well as ensuring effective and efficient utilization of external resources.
2. Debt Policy and Issuance Department (DPID): The Department is responsible for development of policies for management of public debt (both external and domestic) as well as contingent liabilities. The key functions include production of the Public Debt Management Framework (PDMF), Medium Term Debt Strategy (MTDS), Public Debt Statistical Bulletin, Domestic Debt Issuance Calendar, providing advice on securities market and debt instruments, as well as managing debt limits.
3. Cash Policy Department (CPD): The Department is primarily responsible for ensuring that there are sufficient cash resources available to meet Government expenditure requirements in a timely manner. The Treasury Single Account (TSA) was introduced as part of the Public Finance Management (PFM) reforms to improve Cash Management in line with (PFMA 2015).
i.Oversee the government cash flow planning, coordination and investment of government funds, which includes developing policies and guidelines for cash management.
ii. Developing regular and timely cash flow reports and other information reporting on cash and debt positions for the top management.
iii.Formulating and supervising policies and procedures for all debt issuance and management.
iv.Create prudent investment policies and guidelines for the management of all government funds in consultation with the BOU.
v.Formulate policy initiatives to foster the development of the primary and secondary government markets.
vi. Prepare risk analyses regarding all contingent liabilities, which includes guarantees and all other types of obligations, which may arise in financing arrangements, such as in PPPs.
vii. Coordinate with other directorates to carry out the goal of developing cash management and issuance of domestic debt so as to endure effective and efficient management of government assets.
viii.Lead the issuance and management of all debt, which includes external and domestic debt.
ix.Recordation, monitoring and payment for all government debt.
Programme Responsible Officer: Under-Secretary/Accounting Officer
The Program is responsible for provision of strategic policy guidance and leadership to the Ministry; formulation of Ministerial policies, work plans and monitoring their implementation and managing the physical, financial and human resources of the Ministry. In the FY 2018/19, this Program received UShs 29.25bn by end of December 2018 against an appropriation of UShs 43.95bn. Out of this, Ushs 26.79bn was spent which is 91.6% absorption.
During the period the Ministry prepared the Budget Framework Paper for FY 2019/20 and periodic performance reports including Government Annual Performance Reports (GAPR) and Quarterly reports for FY 2018/19. Operationalized the Electronic Content Management System (ECMS) for online archiving of documents. Conducted health week where all staff were sensitized on various health issues including communicable and non-communicable diseases.
In the FY 2019/20, the Program has been allocated UShs 56.977bn. This is in comparison to FY 2018/19 allocation of UShs 55.902bn. The allocation will further facilitate construction of a new office block, maintenance of the Ministry structure, facilitation of regional and international delegations as well as review of the five-year strategic plan.
In conclusion, during the FY 2019/20, the Ministry will execute its mandate through the above eight programs which is expected to significantly contribute towards achievement of the NDP II objectives, the vision 2040, Accountability Sector Strategic Investment Plan as well as the Ministry Strategic Plan
Programme Objective :
i. Provide strategic leadership and management of the Ministry.
ii. Formulate Ministerial policies, plans and monitor their implementation.
iii.Manage the physical, financial and human resources
Under this program, the Ministry ensures effective financial management, accountability for public resources and assets, management and reporting on accounts of Government among other objectives. In the FY 2018/19, this Program received UShs 57.24bn by end of December 2018 against an appropriation of UShs 110.97bn. Out of this, Ushs 37.28bn was spent representing 65.1% absorption. For the half year ending December 2018, the Ministry successfully supported over 4,505 IFMS users across 273 IFMS sites, over 504 E-cash users in 119 sites, over 1300 E-registration users in 310 sites, and over 2,300 Treasury Single Account tool users in 230 sites.
All external debt payments due were paid in time and domestic debt claims were also paid. The Accountability Sector Annual Review 2017/18 was held. In the FY 2019/20, the Program has been allocated UShs 94.97bn. This is in comparison to an allocation of Ushs 110.97bn in the FY 2018/19. The allocation is to cater for strengthening Governance and Accountability initiatives among Accountability Sector Institutions, enable continued operationalization of the PFMA, IFMS strengthening and roll out to 63 Sites including 30 DFPs and 33 LGs, integration of systems (IFMS, Human Capital Management, PBS), data center enhancement, implementation of the National Public Sector Procurement Policy, full decentralization of management of payroll to 175 LGs and 109 CG Votes as well as reconciliation of domestic and external debt.
Programme Objective :
i. Compilation and management of the accounts of votes;
ii. Custody and safety of public money;
iii.Manage resources of Government;
iv. Custody of all government certificates of all titles for investments;
v. Maintenance of a register of government investments
vi. Develop the internal audit strategy and supervise its implementation;
vii.Develop internal audit policies, rules, standards, manuals, circulars and guidelines;
viii.Review and consolidate audit reports from the votes and externally financed projects;
ix. Liaise with the Auditor General, Accountant General, Accounting Officers and Internal Auditors on audit matters
Programme Responsible Officer: Director Debt and Cash Management
Under this Program, the Ministry provides policy guidance on the issuance and management of all Government debt and cash as well as development and implementation of debt policies in accordance with the Ministry‟s economic policies. In the FY 2018/19, this Program received UShs 3.09bn by December 2018 against an appropriation of UShs 6.19bn. Out of this, Ushs 2.79bn was spent representing 90.5% absorption.
With this allocation, the Ministry mobilized 20% of the required external resources to finance the budget deficit, rolled out the Aid Management System, collected 30% of contingent liability data of the State-Owned Enterprises and Extra Budgetary Units. The Ministry further initiated reform and obtained Cabinet approval for trading government securities using mobile money. Consolidated 70% of MDA cash plans and trained 80% of MDA‟s in cash-flow forecasting.
In the FY 2019/20, the Program has been allocated UShs 9.874bn compared to Ushs 6.193bn in FY 2018/19. This will enable the Ministry to mobilize external financing amounting to 18% of the National Budget (Grant and Loan), Undertake sovereign debt risk analysis and produce the Medium-Term Debt Strategy, develop policy on mobile money bonds, develop a framework for management of contingent liabilities of Government, draft Primary Dealership Reform Phase II regulations and develop a strategy for managing short term cash surpluses.
Programme Responsible Officer: Internal Auditor General
Under this Program, the Ministry is mandated to formulate, implement and carry out inspection and audit for Public Institutions. In the FY 2018/19, this Program received UShs 2.34bn by end December 2018 against an appropriation of UShs 4.66bn. Out of this, Ushs 2.08bn was spent representing 88.8% absorption.
The Ministry consolidated the Annual Internal Auditor General Report for FY 2017/18, the Risk Management Strategy (RMS) was finalized and approved in addition to production of an extract of outstanding issues communicated to Accounting Officers in various MDAs and LGs. In the FY 2019/20, the Program has been allocated UShs 5.363bn. This is in comparison to an allocation of UShs 4.662bn in the FY 2018/19.
The resource allocation for FY 19/20 will be used for among others; dissemination of the Risk Management Strategy, training and coaching of MDA's in risk identification and assessment and the roll out of the Audit Management Software (AMS), performance audits, forensic and special audits, creation of risk management awareness, audit of various Government IT systems, preparation and consolidation of the annual internal audit report as well as undertaking Audit Committee oversight services.
The major role of this Directorate is to formulate, implement and carry out inspection and audit for Public resources. The Specific programme objectives include:
i. To provide an independent objective assurance and advisory services on governance, risk management
and control processes through disciplined approach by measuring and evaluating internal controls.
ii. To review and report on proper control over receipt, custody and utilization of all financial resources.
iii. Conformity with financial and operational procedures as defined by the Act and Accountant General
for incurring obligations and authorizing payments and ensuring effective control over expenditure
iv. Correct classification and allocation of revenue and expenditure accounts.
v. Reliability and integrity of financial and operating data so that information provided allows for the
preparation of accurate financial statements and other reports as required by legislation.
vi. The systems in place used to safeguard Assets and as appropriate, verification of existence of such
vii. Operations or programs to ascertain whether results are consistent with established objectives and
viii. The adequacy of action by management in response to internal audit reports, and assisting
management in the implementation of recommendations made those reports and also, where appropriate,
recommendations made by the Auditor General.
ix. The adequacy of controls built into computerized systems.
Programme Responsible Officer: Director Economic Affairs
Under this Program, the Ministry generates evidence-based research and carries out data analysis to inform Government decisions on Economic policy and national development. In the FY 2018/19, this Program received UShs 69.29bn by December 2018 against an appropriation of UShs 132.89bn. Out of this, Ushs 48.05bn was spent representing 67% absorption. With this allocation, the Ministry Formulated the Public Investment Management in Agro-Industry (PIMA) Strategy for the Budget Strategy for FY 2018/19, Completed the two (2) background studies for review of poverty measurement in Uganda, finalized the Annual Economic Performance Report, FY 2017/19
and prepared and launched the 2018 State of Uganda Population Report alongside the State of the World Population Report. UFZA declared three additional areas as Free Zones and issued two additional developer licenses to private enterprises (UFZA).
In the FY 2019/20, the Program has been allocated UShs 88.988bn compared to Ushs 132.89bn in FY 2018/19. The allocation will enable the Ministry to update the business regulatory reform programme, deploy the development policy and performance portal, update the national poverty measurement matrices, develop the national population databank, prepare the Strategic Economic Development Agenda for NDP III (2020/21 to 2024/25). It will also enable entrepreneurial skills development for 8,000 household members (40% female and 60% youth) and 1,500 MSMEs. Under UFZA, Public Free Zones will be developed at Entebbe International Airport, Buwaya and Jinja.
Programme Objective :
i. Initiate and coordinate economic policy research to inform National economic development policymaking.
ii. Provide technical advice on budgetary alignment to National development strategies and priorities.
iii. Monitor and analyze National development outcomes within the context of relevant regional and international development frameworks.
iv. Formulate, review and coordinate policies, laws and regulations to enhance Private Sector competitiveness and growth.
v. Annually prepare and publish background to the Budget.